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June 26, 2018 Regular Council Meeting

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Date: 
Tuesday, June 26, 2018

PUBLIC INPUT

Mayor Menard, on behalf of the City, expressed condolences regarding the passing of Ed Collins.
 
Mayor Menard presented a 25-year service award to Chief Tomkinson, thanking him for his many years of dedication to keeping Merritt and its citizens safe.
 
David Gross, the applicant on the rezoning application listed as item 7.3 on the agenda, spoke in favour of his rezoning application, noting that public consultation has been conducted and that neighbours are not opposed to the rezoning.
 
GENERAL MATTERS - Delegations and Recognitions
 
Sue Sterling-Bur spoke on behalf of the Social Planning Committee, advocating for the creation of a Healthy Communities Coordinator within the City.  Ms. Sterling-Bur presented data regarding physical and social health in Merritt, which indicate a number of areas of concern that could potentially be addressed by creating the new position.

Ms. Sterling-Bur and Council discussed the draft job description as well as potential sources of funding.

Darch Oborne presented on behalf of a group of five citizens who are passionate about establishing a trail connection along the Nicola Valley and Kettle Valley Railway bed, from Merritt to Spences Bridge.  The group presented a video that was prepared by locals in support of the project. Mr. Oborne requested that Council consider taking the following actions:

1. That Council designate a representative to a Committee to assist in carrying the project forward; and
2. That Council recommend to the TNRD Board of Directors that it consider this project for inclusion in its' 2019 projects budget.

UNFINISHED BUSINESS
 
That Council to direct staff to provide a letter of support for the Bass Coast Festival
 
WHEREAS the City of Merritt needs effective control of Nicola River water levels which requires fixing the water levels in the Nicola Lake Dam and the Lake channel interface between the Dam and the Nicola River;
AND WHEREAS flood control measures taken in 2018 were unsuccessful to prevent flooding,
AND WHEREAS further flood mitigation measures must be taken on an emergent basis;

BE IT RESOLVED THAT the City of Merritt initiate a public debriefing session immediately to include representatives from the City, relevant Provincial and Federal Ministries, the Fraser Basin Council and the TNRD;
AND BE IT FURTHER RESOLVED THAT following the debriefing session, a Planning Session be held to assist the City of Merritt in developing a plan of action to effectively control the Nicola River water levels.  This plan needs to include an engineering assessment of the Nicola Dam. 
AND BE IT FURTHER RESOLVED THAT the City pursue funding for this project through federal and provincial grants, and, if necessary, by way of referendum.
Voting Opposed: Councillor Baker

NEW BUSINESS
THAT Council adopt, amend and rescind the policies listed in Schedule “A” attached to this report, as recommended by the Policy Review Committee 
 
That the report brought to Council also include information about the cost and viability of the City running its own facility
 
THAT Council direct staff to work with the TNRD on decommissioning the recycling depot located on Main Street and report back on cost and timing, including information about the cost and viability of the City running its own facility 
 
THAT Council accept the letter of resignation from the Environment Committee received from Alston Li
 
THAT Council direct staff to research a grant for the completion of Flood Risk Assessment, Flood Mapping and Flood Mitigation Planning through the UBCM Community Emergency Preparedness Fund
 
BYLAWS
 
THAT Collett Island Nature Sanctuary Dedication Bylaw No. 2236, 2018 be adopted
 
THAT City of Merritt Election Procedure Bylaw No. 2237, 2018 be adopted
 
THAT City of Merritt Zoning Bylaw Amending Bylaw No. 2239, 2018 be read a first time
 
THAT City of Merritt Zoning Bylaw Amending Bylaw No. 2239, 2018 be read a second time
 
THAT City of Merritt Zoning Bylaw Amending Bylaw No. 2239, 2018 be submitted to a Public Hearing
 
THAT Council directs staff to inform the applicant that Council expects landscaping, screening and buffering to be in place within six (6) months of the adoption of the amending bylaw, if adopted
 
THAT City of Merritt Zoning Bylaw Amending Bylaw No. 2240, 2018 be read a first time
 
THAT City of Merritt Zoning Bylaw Amending Bylaw No. 2240, 2018 be read a second time
 
THAT Council direct staff to arrange an open house, preceding the statutorily required public hearing, to ensure that all members of the public have sufficient opportunity to make their opinions heard;
AND THAT Council direct staff to schedule and publish notice for a public hearing, prior to third reading of the bylaw
 
NOTICES OF MOTION
 
Councillor Brown made the following Notice of Motion:
WHEREAS our current policy is to stop committees by September 30 in an election year, and
WHEREAS the stopping of committees is unique to Merritt and not part of the recommendations within the Community Charter, and 
WHEREAS, our past practice has shown that when committees stop functioning, the workflow and issues are interrupted and we lose valuable members who choose not to return, and
WHEREAS the start-up of committees takes time to recruit new members, essentially losing even more timing, creating longer workflow stoppage during this time, and
WHEREAS the last time the City cancelled committees before the last election, start up did not occur for approximately 18 months, and committees can be essential in reviewing policies and issues for Council 
THEREFORE, BE IT RESOLVED that the stopping of current committees at the end of an election year be removed from the current policy 

REPORTS FROM COUNCIL
  • Councillor Brown attended the Finance and Audit Committee meeting, the intergovernmental feast with neighbouring Band Councils, the Committee of the Whole meeting with Jackie Tegart, the Nicola Valley Watershed Annual General Meeting, and the Heritage Committee Meeting.  Councillor Brown reminded citizens about the Musical Ride on August 7, 2018, congratulated 2018 grads and NVIT for their immediate entry grant.
  • Councillor Baker attended the Committee of the Whole meeting with Jackie Tegart via phone, thanked public works for their work in parks following recent flooding, and congratulated City Furniture for being named Retailer of the Year for 2018.
  • Councillor Goetz provided a gas buddies update. 
  • Councillor Prowal attended the Committee of the Whole meeting with Jackie Tegart, a FireSmart presentation, the Environment Committee meeting, National Indigenous Peoples Day celebrations at Rotary park, and travelled to Kane Valley to check Bluebird boxes for chicks.
  • Councillor Norgaard attended the intergovernmental feast with neighbouring Band Councils and a Social Planning Committee working group meeting.
  • Councillor Christopherson attended the Finance and Audit Committee meeting, a Vision Merritt meeting, the intergovernmental feast with neighbouring Band Councils, a Nicola Valley river floodplain tour with Nic Beers, the Committee of the Whole meeting with Jackie Tegart, the Environment Committee meeting, and the National Indigenous Peoples Day celebrations.
  • Mayor Menard had Mayor Drop-In, attended the TNRD Board meeting, the intergovernmental feast with neighbouring Band Councils, a TNRD Emergency Management meeting, the grand opening of the Royal LePage office, a teleconference meeting with the Local Government Contract Management Committee for the RCMP, a Ska-Lu-La fundraiser, the Country Music Museum blog startup, the Kengard Graduation Ceremony, a Ty Pozzobon Committee meeting, the Committee of the Whole meeting with Jackie Tegart, the Centennials Annual General Meeting, the National Indigenous Peoples Day celebrations, the MSS Graduation Ceremony, a Girl Guides of Canada awards ceremony, the Ride to Survive event and the grad parade.                                                                                                                                                                    


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