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December 19 2017 Regular Council Meeting

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Date: 
Tuesday, December 19, 2017

PUBLIC INPUT

Nil

GENERAL MATTERS - Delegations and Recognitions

Nil

UNFINISHED BUSINESS

THAT Council direct staff to pay the Fraser Basin Council twenty-five ($25,000) dollars to support environmental protection initiatives in the City from the unspent funds budgeted for consultants in the general fund
Voting Opposed: Councillor Goetz

NEW BUSINESS

THAT Council adopt the draft Council meeting schedule/calendar for 2018 attached to this report as Schedule “A”
Voting Opposed: Councillor Brown

THAT Council adopt the draft Acting Mayor appointments for 2018 attached to this report as Schedule “B”

THAT the Mayor and Chief Administrative Officer be authorized to sign the proposed five (5) year Fire Services Aid-only Agreement between the City of Merritt and the City of Kamloops under the terms herein

THAT Mayor Menard attend the Local Government Leadership Academy; Leading to the Finish: Reflections on a Term in Office Forum January 31 – February 02, 2018 in Richmond, B.C.

THAT Councillor Baker attend the Local Government Leadership Academy; Leading to the Finish: Reflections on a Term in Office Forum January 31 – February 02, 2018 in Richmond, B.C.

BYLAWS

THAT City of Merritt Five Year Financial Plan (2017-2021) Amendment Bylaw No. 2227, 2017 be adopted

THAT City of Merritt Council Procedures Amendment Bylaw No. 2228, 2017 be read a first, second and third time

NOTICES OF MOTION

Councillor Brown made the following Notice of Motion:

WHEREAS City Hall has gone through an extraordinary number of senior and mid-management staff turnovers over the past few years, and
WHEREAS there is a concern regarding low staff morale, resulting in low staff productivity and numerous projects not being completed, and
WHEREAS costs for HR-related issues on recruitment and retention have gone up for the city, with high numbers of advertised vacancies this past year, and
WHEREAS an Exit Interview is not part of the corporate culture, and a Staff evaluation was not completed by Council this year, and
WHEREAS Council has a duty and responsibility to both the public and the staff to ensure there is a smooth running operation, and how staff are impacted during such massive staffing changes, and
WHEREAS it is quite common (ie, not unusual) for corporations to partake in a staff satisfaction Survey every 3-5 years, and
THAT Confidentiality be provided to all members of staff

THEREFORE BE IT RESOLVED THAT Council undertake a Staff Satisfaction Survey, provided by an outside consulting firm directly to Council, to determine what effects these changes have on remaining site employees, AND THAT the costs of such a survey be provided for under thirty thousand ($30,000) dollars   
 

Councillor Brown made the following Notice of Motion:

WHEREAS, over the past year, several attempts have been made asking to set up  a Committee of the Whole meeting to view the video series, Resurgence of Downtowns, and
WHEREAS, this series has yet to be seen by Council to discuss, and has not been added to a “to do” list for Council,  and
WHEREAS, there is little progress made to date towards plans to capture economic development.

THEREFORE BE IT RESOLVED THAT a Committee of the Whole meeting to view the economic development video series, Resurgence of Downtowns, be set up in the near future for staff and Council to view the series and discuss potential changes to our zoning and appropriate bylaws so that the City can make progressive and sustainable plans for future economic development.
 

REPORTS FROM COUNCIL

  • Councillor Brown attended the City of Merritt Employee Recognition dinner, the Thompson Valley destination development planning session, a Policy Review Committee meeting, a Finance and Audit Committee meeting, judged a wreath making competition at the hospital, was involved through Rotary with filling hampers and assisting Merritt’s Syrian refugee family.  Councillor Brown wished all staff and electors a Merry Christmas and a Happy New Year.
  • Councillor Baker attended a Police Committee meeting and a Policy Review Committee meeting.  Councillor Baker extended condolences at the passing of Marg Spina and wished the Mayor, Councillors, staff and citizens a Merry Christmas.
  • Councillor Goetz provided a report on the latest Gas Buddy prices, attended the City of Merritt Employee Recognition dinner and attended the Grand Opening of the Best Western hotel. Councillor Goetz extended condolences to Marg Spina’s family.
  • Councillor Prowal attended the City of Merritt Employee recognition dinner, a Nicola Naturalist Society meeting, a Thompson Nicola Regional District waste management meeting, a Gold Country annual meeting, a Destination BC meeting, an Environment Committee meeting (no quorum) and the Winter Celebration Pow Wow.  Councillor Prowal wished everyone a Merry Christmas.
  • Councillor Norgaard gathered responses outside the Post Office for the City Social Planning Committee survey on two occasions, attended the City of Merritt Employee Recognition dinner, a Police Committee meeting and a Social Planning Working Group meeting. Councillor Norgaard extended condolences to the family of Marg Spina and thanked citizens, staff and Council for rising to meet the flood and fire challenges that arose in 2017.
  • Councillor Prowal attended video presentations by the Nicola Naturalist Society and attended the Country Christmas concert and parade.  Councillor Prowal thanked the RCMP for their quick response to an incident after the parade.
  • Councillor Christopherson attended the Grand Opening of the Best Western, the City of Merritt Employee Recognition dinner, a Vision Merritt presentation, a Finance and Audit Committee meeting, an Environment Committee meeting (no quorum), judged a wreath making competition at the hospital, presented awards for the Country Christmas Parade and the Festival of Trees, attended the Winter Celebration Pow Wow and visited the Gillis House.  Councillor Christopherson extended his condolences at the passing of Marg Spina and wished everyone a Merry Christmas.
  • Mayor Menard and attended the Community Policing Office Volunteer Appreciation open house, the Best Western Grand Opening, the City of Merritt Employee Recognition dinner, a BC Cattlemen meeting, the Merritt Centennials Skate with Santa, a solid waste management presentation, Mayor drop-in meetings, the Local Government Leadership Academy convention in Richmond, the Merritt Centennials Christmas party, a Police Committee meeting, a Policy Review Committee meeting, a Thompson Nicola Regional District Board meeting, judged the wreath making competition at the hospital, participated in a conference call with Petro-Canada, attended a Merritt Centennials board meeting, a presentation by Mike de Jong, the Winter Celebration Pow Wow and a meeting regarding the Alternative Approval Process at the Sikh Temple.  Mayor Menard expressed condolences at the passing of Marg Spina and wished everyone a Merry Christmas.



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