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April 23, 2013 Regular Council Meeting

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Date: 
Tuesday, April 23, 2013
Public Input:

Mr. R. Sanders, President, Walk of Stars commented to Council regarding the report dealing with the Walk of Stars sign at the BC Visitor’s Information booth has discrepancies.  Mr. Sanders claims Walk of Stars has not been contacted by the City or Economic Development Officer and admits the Walk of Stars erected the signs but they belong to the City.  (Mr. Sanders later during the meeting clarified these signs at the BCVC belonged to Walk of Stars) The signs are in disrepair and it was anticipated this could be worked out through the Directional Signage Committee, working with the City but if the City is not working fast enough, the Walk of Stars will get the funds to repair the signs i.e. TOTA

General Matters:
  1. Mr. J. Anderson, Sunshine Valley Good Earth Company presented to Council a brief overview as to where the company is today and reviewed current operations
     
    Mr. Anderson requested direction from Council as to a proposal at the end of August, 2013 by either having the City operate the compost facility or the City renewing the contract with the Sunshine Valley Good Earth Company
Unfinished Business:
  1. THAT Council invite Community Futures Nicola Valley to make a presentation to Council at one of its regular meetings in June; AND THAT the Deputy Clerk contact Community Futures Nicola Valley to determine which of the two Tuesdays would work better for Community Futures Nicola Valley
  2. THAT Council invite Nicola Valley Community Arts Council to make a presentation to Council at one of its regular meetings in June;

    AND THAT the Deputy Clerk contact Nicola Valley Community Arts Council to determine which of the two Tuesdays would work better for Nicola Valley Community Arts Council

Bylaws:
  1. THAT City of Merritt Five Year Financial Plan Bylaw No. 2146, 2013 be given first reading
  2. THAT City of Merritt Five Year Financial Plan Bylaw No. 2146, 2013 be given second reading
  3. THAT City of Merritt Five Year Financial Plan Bylaw No. 2146, 2013 be given third reading
New Business:
  1. THAT Council authorize the Merritt Fire Rescue Department to conduct a prescribed burn below Parker Drive, on City owned land, as part of the 2013 Fuel Management Project
  2. THAT THE Grant-in-Aid/ City Initiatives – Budget Transfer be deferred until the Valley Visual Artists grant-in-aid application and the Merritt Helping Hands Society grant-in-aid application have been debated by Council at this meeting
  3. THAT Council review the request for an In-Kind Grant-in-Aid and/or Financial Grant-in-Aid from the Valley Visual Artists and award an amount other than twelve thousand one hundred ($12,100) dollars; AND THAT Council support Valley Visual Artists by matching funds raised by Valley Visual Artists by December 31, 2013 to a maximum of four thousand ($4,000) dollars: AND FURTHER THAT Council support the Valley Visual Artists by awarding an In-Kind Grant-in-Aid up to five hundred ($500) dollars for the use of a room at the Civic Centre
  4. THAT Council review the request for a Financial Grant-in-Aid from the Merritt Helping Hands Society and award the grant in the amount of three thousand ($3,000) dollars
  5. THAT Council authorize a budget transfer amount of fourteen thousand nine hundred ($14,900) dollars from City Initiatives to Grant-in-Aid
  6. THAT Council accept the Merritt Visitor Information at Baillie House 2013 First Quarter report
  7. THAT Council enter into a five (5) year agreement with BC Hydro for the lease of the DCFD charging station; AND THAT the Mayor and Chief Administrative Officer be authorized to sign the agreement on behalf of the City
  8. THAT Council accepts the Contribution Agreement with the Fraser Basin Council and installs the four funded charging stations; AND THAT the Mayor and Chief Administrative Officer be authorized to sign the agreement on behalf of the City
  9. THAT the City strike a meeting with the Walk of Stars for a discussion to work on a solution to deal with the Walk of Stars signage
  10. THAT Council awards the tender for the Springbank 300 mm water main relocation to Big Rock Construction Company Ltd. in the amount of one hundred and seventy five thousand four hundred and eight-four ($175,484) dollars plus applicable taxes; AND THAT the Mayor and Chief Administrative Officer be authorized to execute the required documents
  11. THAT Council awards the purchase of a new commercial front loading refuse truck to Rollins Machinery in the amount of two hundred and twenty thousand four hundred ($220,400) dollars plus applicable taxes; AND THAT the Mayor and Chief Administrative Officer be authorized to execute the required documents
  12. THAT Council awards the purchase of a new combination vacuum flusher hydro excavating truck to Vimar Equipment Ltd. in the amount of three hundred and thirty eight thousand four hundred and fifty-one ($338,451) dollars plus applicable taxes; AND THAT the Mayor and Chief Administrative Officer be authorized to execute the required documents
  13. THAT Council awards the tender for the Houston Street Bridge South Abutment Repair to LNB Construction Inc. in the amount of one hundred and fifty three thousand three hundred and seventy-two dollars and fifty cents ($153,372.50) plus applicable taxes; AND THAT the Mayor and Chief Administrative Officer be authorized to execute the required documents
  14. THAT Council requests the Nicola Valley Museum Archives Association to prepare quarterly reports of the activities and expenditures plus an annual report to include the annual operating budget for Council
  15. THAT the proposed sidewalk expansion plan as shown on Attachment “A” be forwarded to the Workshop scheduled for May 07, 2013
Reports From Council:
  1. Councillor Baker attended the `cash in trash out` event hosted by the geocaching group at Claybanks RV Park and wished James Umpherson all the best in his future endeavors and commented the City has improvements thanks to Mr. Umpherson such as the new website

 



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